Screening and background checks
The online screening application process
The first step: Organisation Registration (opened on 1 July 2015)
This step entails organisations (both Government and non-government organisations) recording their details into the new system, which then enables the Screening Unit to set up permissions, payment functions and confidentiality requirements for the organisation.
Once an organisation has successfully registered, they can then initiate online screening applications for employees and volunteers.
For organisations that have not yet registered, please go to www.dcsiscreening.sa.gov.au/ to apply for registration.
Refer to registering your organisation for online screening for more information about this process.
The second step: Applicants apply using the Online Form (now available)
Instructions for applicants on how to complete an application online are provided in this document: DCSI Update 28 July 2015 (PDF 205.9 KB)
You will not be able to complete an application form online until your organisation has started the process for you. Once your organisation has initiated an application on your behalf you will receive an email from the DCSI Screening Unit providing you with login instructions. Then you can commence your application.
Easy online help tools are provided throughout the application process to assist you.
If you are unsure about the information required:
- hover your cursor over the question mark (?) next to the field for help/information.
- for additional information, please click on the relevant tab.
ORGANISATION REGISTRATION FAQs - the new online screening application system
Please refer to FAQs - new online screening application system for some answers to frequently asked questions about ORGANISATION REGISTRATION and the new online screening application system.
As of 1 July 2015, the fees below apply to screening services by the DCSI Screening Unit:
Child-related and Disability Services employment screening
- $92.50 (GST exclusive)
- $101.75 (GST inclusive
All other types of screening for paid employees:
- $77.00 (GST exclusive)
- $84.70 (GST inclusive)
Volunteers and Students on placement (for all types of screening)
- $51.00 (GST exclusive)
- $56.10 (GST inclusive)
Note: The fees for all DCSI Screening checks increased by 2.4% on 1 July 2015. For details see New Screening Fees and Charges (PDF 160.3 KB).
If more than one type of screening is required:
EMPLOYEES: Where more than one type of screening is required for employees, a charge applies for each separate screening type. An exception applies to employees working in the disability services sector who have a current working with children screening clearance, who do not need to also obtain a disability services employment screening clearance.
VOLUNTEERS: Where more than one type of screening is required for volunteers, only one fee will be charged ($56.10 GST incl.) provided that all of the screening application forms are attached together and submitted at the same time
What is Screening?
A screening assessment is conducted as part of a preventative approach towards the care and protection of vulnerable people in our community. Information is sourced and assessed to determine whether an applicant could pose a risk to a particular group or groups of people, related to their work in a professional or volunteer environment.
Screening by the Department for Communities and Social Inclusion (DCSI) Screening Unit is an employer-driven process, conducted on behalf of the employer organisation to assess individuals who are currently working or under consideration to be engaged in an employment or volunteer role.
Screening cannot be undertaken without the informed consent of the individual concerned. The type of screening required depends on the work or tasks the employee or volunteer is required to undertake in their role.
The DCSI Screening Unit conducts five types of screening check:
- Child-related employment screening
- Disability services employment screening
- Vulnerable person-related employment screening
- Aged care sector employment screening, and
- General employment probity screening
The type/s of screening required will depend\ on the work or volunteer role in each case. For information about the different types of information assessed in each form of screening, please go to the screening and assessment process.
A DCSI Screening clearance lasts for three years and can be taken from job to job (the General Employment Probity check excluded). It is recommended that organisations keep a copy of the current screening clearance letter or email, sign and date the copy and keep it on file.
Do you have a current clearance? If you have a current clearance with six or more months left to run, you do not yet need to be rescreened. Renewal applications should be lodged when the applicant has six months or less left to go on their current clearance. Please note that the Screening Unit is returning applications from people who already have a relevant clearance with six or more months left to run.